Los
Alamitos Unified
School District
and City of
Los Alamitos
Recreation and Community Services Department
SCHEDULE
OF CHARGES
(Field Use and Fee
Schedule)
July 1, 2002
INTRODUCTION
The purpose of this
policy is to outline the procedure for the permitted use of the
McAuliffe, Oak and Laurel Park Athletic Facilities and priority for
allocating these facilities. Permits
will be issued to groups of 10 or more.
ALLOCATION
PRIORITY
Priority of field use is
determined by the order of user groups listed below.
Example: group 2 would receive priority in determining field
use over group 3.
DEFINITION
OF USER GROUPS
Group 1
CIVIC: Los
Alamitos Unified
School District
, Los Alamitos Recreation and Community Services Department and Los
Alamitos Youth Center, Inc. Priority
for field use for Group 1 is based on the memorandum of
understanding for each site. Fees
for utility costs associated with athletic field lighting will be
charged to this group.
Group 2
LOS ALAMITOS
COMMUNITY SPORTS BOARD ORGANIZATIONS (LACSB): Local
community sports organizations within the
Los
Alamitos
Unified
School District
boundaries that contain at least 70% residents. Los Alamitos
Community Sports Board Organizations must actively participate by
attending Sports Board meetings and present rosters each season to
confirm 70%
Los
Alamitos
Unified
School District
boundary residents. These
organizations must also be registered as a non-profit corporation
with the State of
California/I.R.S.
and/or have a constitution, bylaws or mission statement which
clearly state the objectives of the organization are a non-profit,
non-commercial nature. Also
included in Group 2 are organizations, associations and clubs
organized for cultural activities and/or general character building
or welfare purposes, in which, membership dues or contributions are
accepted solely for the support of the organization.
Group 2 rates do not include tournaments (see
Group 5 for tournament fees).
Group 2 Sports
Board members must present evidence of the following
prior to permits being issued:
-
Rosters
of teams containing names and addresses of all players to
determine 70% of players reside within the Los Alamitos Unified
School District boundaries. (Note: Players who attend LAUSD
schools but do not reside within the school district boundaries
are not eligible to be counted under the 70% rule).
-
Evidence
that the group is a recognized 501 (c) 3 organization as defined
by the federal Internal Revenue Code.
-
Evidence
that the group has its Articles of Incorporation endorsed and
filed with the California Secretary of State.
-
A
constitution, by-laws or mission statement which clearly states
the objectives of the organization are a non-profit,
non-commercial nature.
Priority use of
fields, within group 2, for Los Alamitos community sports
organizations will be allocated as follows:
1.
Youth groups.
2.
Youth groups participating during their primary season
as follows:
a.
Baseball/Softball season is recognized as February 1
– June 15.
b.
Football season is recognized as July 15 - November
15.
c.
Soccer season is recognized as August 1 – January
31.
3.
Youth groups or organizations that have open
registration, regardless of skill, and employ a minimum playing time
standard of at least 50% or more of game.
4.
Youth groups that have a minimum playing time standard
less than 50% of game.
5. Youth groups that have the greatest number of
participants. Number of
fields permitted will be based on a percentage of total participants
requesting fields.
6.
Youth groups that limit registration based on ability.
7.
Adult groups, which meet the definition of group 2.
Group 3
PRIVATE:
Resident groups within the
Los
Alamitos
Unified
School District
boundaries that contain at least 60% residents.
Priority of use will come on a first come, first serve,
basis. Rosters must be
submitted during permit process to show group contains appropriate
number of residents.
Group 4
CAMPS: Sports
camps, travel teams and other community sports organizations that do
not qualify as Group 2 or Group 3 organizations.
Group 4 includes summer or after school sports, academic camp
programs and conducting of religious services.
Groups determined to complement, enhance or support the
athletic efforts of the school district will receive priority use
under group 4.
Group 5
NON-COMMUNITY
BASED/TOURNAMENTS: Youth or adult individuals or groups based
outside of the
Los
Alamitos
Unified
School District
boundaries. Priority of
use will come on a first come, first serve, basis.
Group 5 also includes youth sports tournaments and groups
that charge admissions or fees (or accept contributions, product or
service sales), which, are not expanded for the welfare of the
pupils of the district or for charitable purposes.
Group 6
COMMERCIAL:
Businesses, profit-making organizations, politically affiliated
organizations, for-profit sports leagues, adult tournaments and
special events. Priority
of use will come on a first come, first serve, basis.
PROCESS
FOR OBTAINING PERMITS
Application
Application
for field use must be submitted on a City of
Los Alamitos Recreation
and Community Services Facility Reservation Form.
Multiple-use reservations may be made for more than one date
or with recurring weekly use. Applications
must be received a minimum of two (2) weeks prior to requested use
date and will be accepted up to three (3) months in advance.
Requests shall not be approved for a period exceeding three
(3) months, with the exception of LACSB organizations which will be
permitted by season.
A copy of the certificate of liability insurance listing the
City of
Los Alamitos
and the
Los
Alamitos
Unified
School District
, as additionally insured is required in the amount of $1,000,000
per occurrence. The
insurance certificate must be on file before a permit is approved.
Submission of field or facility requests does not constitute
approval. Approval is
given only after fees are paid, a review of field availability has
taken place and a certificate of insurance is on file.
Every effort will be made to accommodate user group’s
request for use of fields. Priority
of fields will be given to traditional primary season sports.
Permit
Processing Fee
A $10.00 non-refundable
permit-processing fee will be assessed to each permit issued.
Facility Use
Games and
practice schedules are required to be submitted and will be used to
insure fields are being used as allocated.
If fields are not used in the appropriate manner or are not
being used as requested, permits may be rescinded and reallocated to
other groups.
Use of facilities without
a permit may result in loss of field allocation consideration for
future allocations.
Fee Payment
The following process will be
followed for payment of fees. If fees are not received two (2)
weeks prior to the desired start date, the permit will not be
issued.
-
Staff
will send a Notification Letter to each group advising of the
facilities they are granted, pending receipt of their payment.
The letter will note other requirements that need to be met
before issuance of the permit including insurance, and
non-profit status paperwork.
-
The
Notification Letter will be sent to each group at least one (1)
month prior to the desired start date.
-
The deadline
for payment of facility rental fees, custodial fees and/or
portable restroom fees and field lighting fees is two (20 weeks
prior to the desired start date of the permit.
-
Los
Alamitos Community Sports Board Organizations will be billed
quarterly for field lights.
If payment has
not been received by two (2) weeks prior to the start date of the
permit, staff will notify the Director of Recreation ad Community
Services, who will contact the group and inquire about their ability
and/or desire to pay their permit fees. If the issue is not
resolved to the satisfaction of the Director, the facility permits
will not be granted.
Reservation Cancellation (Refund
Policy)
Reservations may
be canceled. Reservations
that are canceled by the City due to inclement weather or other
circumstance may be rescheduled as availability allows or may be
refunded in full. Reservations
cancelled by the user at least 5 days prior to the scheduled use
will be refunded, minus a $10.00 permit-processing fee.
No refunds will be issued if canceled with fewer than 5 days
notice.
Liability Insurance Requirement
All rental groups
must have liability insurance naming the City of
Los Alamitos
and the
Los
Alamitos
Unified
School District
as additionally insured in the amount of $1,000,000 per occurrence.
Proof of liability insurance must be submitted to the Los
Alamitos Recreation and Community Services Department before permits
are issued.
FIELD
USE RULES AND REGULATIONS
Groups consisting of ten or more
individuals wishing to utilize a field must acquire a permit from
the City of
Los Alamitos Recreation
and Community Services Department.
It is the responsibility of the person in charge identified
on the permit to enforce the rules and regulations regarding the
conduct of the group while on permitted facilities.
These
rules include but are not limited to:
- Use
will begin no earlier than 7:30 a.m.
Use will end at dusk on unlighted fields and no later
than 10:30 p.m. on lighted fields.
- Use
begins and ends at the times stated on the permit including
set-up and clean up. Groups
are not allowed on fields prior to the start time on the permit
and are required to have the fields clean, picked up and be off
the fields at the ending time indicated on the permit.
- Smoking
is prohibited at all sites.
- Barbeques
are prohibited.
- Animals
are prohibited.
- Parking
is allowed in designated paved areas only.
- Applicant’s copy of use permit
must be available during use and presented to any City or LAUSD
representative upon request.
- Alcoholic beverages are not
allowed on fields, school, parking lot or adjacent areas.
- Vehicles are prohibited on
fields.
- Vendors are not allowed without
City or LAUSD approval.
- Selling food or other items is
not allowed without City or LAUSD approval.
- Amplified sound is not allowed
on any field without City or LAUSD approval. The use of
artificial noisemakers, horns, rattles, bells, and whistles by
spectators are not allowed.
- Property boundary walls and
fences are not to be used as backstops at any time.
- Balls and any other equipment
thrown, batted, kicked, or otherwise land on private property
must not be retrieved without the property owner’s permission.
- Portable goals, backstops and/or
markers are allowed but must be removed daily.
- At
the conclusion of games or practice, each user group is
responsible for picking up trash and debris and depositing it
into the proper trash bins.
The field(s) and any adjoining areas affected by a
group’s use must be picked up and cleared of all trash.
A clean up fee
will be charged to all groups that do not comply.
- Please leave school areas
immediately after games and practices safely and quietly,
especially after late games.
- Non-adherence to any of these
rules or City Ordinance’s may result in additional fees and/or
result in the cancellation of current and/or prohibition of
future use.
INCLEMENT
WEATHER FIELD CLOSURES
In the event of inclement weather, wet fields may be closed to
use. Whenever possible,
closed field signs will be posted.
In inclement weather situations where signs have not been
posted, user groups must make reasonable judgment regarding the
playability of fields. Any
field with standing water should be deemed unplayable.
If play does take place on a closed field or a field that is
unsuitable for play, the City and/or LAUSD may bill the user group
for damage to the field.
NOTICE
OF NON-USE OF FIELD(S)
Any user group that has been allocated space and does not
intend to use it regularly shall notify the Los Alamitos Recreation
and Community Services Department so fields may be reallocated.
If fields are not used in a proper manner or are not being
used as requested, permits may be rescinded and reallocated to other
groups.
USE
OF THE FIELDS WITHOUT A PERMIT
All user groups are responsible for practicing on their
designated field as stated by permit.
Any team caught not abiding by the stated permits or failing
to have a permit will result in two (2) warnings followed by the
assessment of arbitration fees.
Policy specifics are as follows:
- City
personnel must catch user groups in the act.
A violation is any user group using a field without the
proper permit for that facility at that time.
- Date,
time and field location, as well as the team name and/or coaches
name will be given to the league for verification of the
infraction. If the
coach is unwilling to supply team and/or coach information, a
digital picture will be taken.
- All
groups will receive written warnings for the first and second
violations. Note:
warnings are for the entire organization and not for each team.
User groups will receive two (2) warnings total, not two
(2) warnings per site.
- All
subsequent violations will incur a $100 arbitration fee per
occurrence.
- Fees
will be billed to the user group directly, not to the coaches.
- User
groups will not be issued any new permits until all penalty fees
are paid.
- The
City of
Los Alamitos
will collect & keep all revenue associated with permit
violations.
- Excessive
violations may result in loss of field allocation consideration
for future permits. Excessive
violations are considered more than 10 violations in a six (6)
month period.
This system will be on a
trial basis through June 30, 2004.
FIELD
MAINTENACE
Rest and
Renovation
Annual
rest and renovation of the fields will be a priority.
The City and LAUSD will attempt to be flexible in
accommodating user groups but, ultimately, the City and LAUSD must
be concerned with the health and safety of the user.
An annual calendar for regular field maintenance will be
developed each year for rest and renovation.
Additional maintenance may be required as needed.
Field Closures
Fields
may be closed at the discretion of LAUSD in cooperation with the
City in accordance with the memorandum of understanding.
Closures are kept to a minimum when fields remain in playable
condition. Priority is
given to maintenance needs and rest and renovation periods for all
fields. Fields may be
closed for any of the following:
City or LAUSD engages in work involving any of the
facilities.
When
the health and safety of participants are threatened due to
impending conditions, including but not limited to, heavy rains,
smog alerts, pesticide spraying, and natural disasters.
Athletic
Field Lining/Marking
3. Any user failing to comply with established guidelines
and notification requests are subject to paying for all damages
occurring to the facility and the termination of field use permit.
Additional
Fees For Tournaments and Special Events
Additional fees
may be charged for tournaments or special events by LAUSD.
Additional fees will be charged for trash containers,
custodial services, clean up fees, and other similar services.
LAUSD custodial services and clean-up fees are $19 per hour
for regular time and $35 per hour premium time.
Premium time includes weekdays after 4:30pm, weekends and
holidays. Trash services
will be determined by current price.
Groups may also
be required to bring additional supplies as needed.
Additional supplies include but are not limited to restrooms (1
portable restroom for every 100 people.
10% must be handicapped accessible) or other items
deemed necessary to coordinate a tournament or special event.
Delivery of supplies must be authorized and coordinated by
LAUSD.
McAULIFFE
FACILITY FEES
McAuliffe
Field Rental Fees Group 1 2
3
4 5
6
Athletic Field #2
$0
$3
$7
$11
$20
$40
Athletic Field #3
$0
$3
$7
$11
$20
$40
Baseball Practice
Area #1
$0
$3
$7
$11
$20
$40
Baseball Practice
Area #2
$0
$3
$7
$11
$20
$40
Athletic Field #4
(center of track)
$0
$3
$7
$11
$20
$40
McAuliffe
Field Light Fees
Group 1
2 3
4
5 6
Athletic Field #4
(center of track)
n/a
n/a
n/a
n/a
n/a
n/a
Running Track (must
also reserve field #4) n/a
n/a
n/a
n/a
n/a
n/a
OAK
SCHOOL
FACILITY FEES
Oak Field Rental Fees Group 1
2
3 4
5
6
Athletic Field #2
$0
$3
$7
$11
$20
$40
Athletic Field #3
$0
$3
$7
$11
$20
$40
Athletic Field #4
(Utility Field) $0
$2
$4
$8
$15
$30
Oak Field
Light Fees
Group 1
2
3 4
5
6
Athletic Field #2
$8
$8
$8
$8
$8
$8
Athletic Field #3
$8
$8
$8
$8
$8
$8
Oak
Gymnasium Fees
Group 1
2
3 4
5
6
Oak Gymnasium
$0
$25
$35
$45
$55
$65
LAUREL
PARK FEES
Laurel Park Rental Fees Group 1
2
3 4
5
6
Athletic Field
$0
$3
$7
$11
$20
$40
Laurel
ParkLight Fees
Group 1
2
3 4
5
6
Athletic Field
$5
$5
$5
$5
$5
$5
FIELD
MARKING FEES
Field Lining Fees
Chalk
Paint
Softball Field
Prep (line, water, drag)
$30
n/a
Soccer Field
(regulation size)
$100
$200
Soccer Field
Touch up (regulation size)
$75
$150
Adopted by the Los Alamitos
Unified
School District
Board of Education: June 24, 2002
Adopted by the
Los
Alamitos
City
Council: July 8, 2002
Amended by the
Los
Alamitos
City
Council: July 28, 2003
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