CITY
OF LOS ALAMITOS
Los Alamitos, CA
90720
CITY COUNCIL
REGULAR
MEETING
December
15, 2008 – 6:00 p.m.
NOTICE TO THE PUBLIC
This Agenda contains a brief general
description of each item to be considered, and has been posted by the City
Clerk as required by law. Copies of
relevant material for each item are available for review at the City Clerk’s
office during business hours, and on the City’s website (www.ci.los-alamitos.ca.us)
after posting and distribution to the City Council. Except as provided by law,
no action or discussion shall be taken on any item not appearing herein. In compliance with the Americans with
Disabilities Act, if you need special assistance to participate in a public
meeting, please contact the office of the City Clerk at (562) 431-3538,
extension 220, 48 hours prior to the meeting so that reasonable
arrangements may be made to assure accessibility. Assisted
listening devices are also available. Ask
the City Clerk if you desire to use this device.
1. CALL TO ORDER
2. ROLL CALL
Council Member Edgar
Council Member Mejia
Council Member Stephens
Mayor Pro Tem Poe
Mayor Grose
3. CLOSED
SESSION
A. PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Manager and City
Manager
Authority: Government Code Section 54957
B. Conference with Labor Negotiator
Agency Negotiators: David Rudat, Interim City Manager
and Dean Derleth, City Attorney
Employee Organization: Police Officers’ Association and the City Employees’
Association
Authority: Government Code Section 54957.6
4. PLEDGE OF ALLEGIANCE
5. INVOCATION Council Member Mejia
6. PRESENTATIONS
A. Certificates of Appreciation from the
Governor’s Office to former Council Members, Catherine Driscoll and Ken Parker
B. Presentation by Brigadier General Combs
to former Council Members Catherine Driscoll and Ken Parker
7. ORAL COMMUNICATIONS
At this time, any individual in the
audience may come forward to speak on any item within the subject matter
jurisdiction of the City Council. Please
state if you wish to speak on an item on the Agenda. Remarks are to be limited to not more than
five minutes.
8. REGISTER OF MAJOR
EXPENDITURES
December 15, 2008.
Roll Call Vote
Council Member Edgar
Council Member Mejia
Council Member Stephens
Mayor Pro Tem Poe
Mayor Grose
9. CONSENT CALENDAR
All Consent Calendar items may be
acted upon by one motion unless a Council Member requests separate action on a
specific item.
********************************CONSENT
CALENDAR********************************
Approve minutes of the Regular Meeting
- December 1, 2008.
B. Warrants (Finance)
December
15, 2008.
C. Local Appointments List
of Commissions and Boards (Admin.)
This report provides information to approve the
Local Appointments List of Commissions and Boards.
Recommendation: Approve the Local Appointments List of
Commissions and Boards, and direct the City Clerk to post and distribute as appropriate.
D. Community Center Flooring - Award of Contract/Budget Considerations Community Center Floor
Replacement (CIP No. 08/09-03) (Public Works)
This report recommends
City Council award a construction contract to the low bidder, Kerr Floors, for
the Community Center Floor Replacement. The report also reviews the available
budget options associated with the additive/alternate bid items for the
remainder of the facility.
Recommendation:
1.
Award the contract for the Community
Center Floor Replacement (CIP No. 08/09- 03)
to the lowest responsible bidder, Kerr Floors, in the amount of $17,980.00,
reject all other bids; and,
2. Authorize the Interim City Manager to
execute the contract for the project; and,
3. Authorize the City Engineer to execute
change orders, if necessary, in an amount not
to exceed 10% of the original contract amount and not to exceed the approved
project budget.
E. Request to Implement Senate Bill (SB1473) and the Collection of
the Appropriate Fees - January 1, 2009 (Community Development)
The purpose of this report is to
inform the City Council about Senate Bill 1473 that recently passed into law
and to have the Council acknowledge and direct staff to start the collection of
the appropriate fees starting January 1, 2009.
Recommendation: City Council direct
staff to establish and begin collecting the fee in compliance with Senate Bill
1473, effective January 1, 2009.
F. Recreation & Community Services Department Copier and
Duplicator Service Lease Contract (Recreation)
This
report addresses the lease of new copier/duplicator equipment utilizing a cost
per copy program to meet the printing needs of the Recreation & Community
Services Department.
Recommendation: Authorize the Mayor to execute a 60-month
Lease Agreement between the City of Los Alamitos and Ricoh Business Solutions
to provide for a Ricoh Aficio MP C5000 Color Copier and a Ricoh HQ7000 Digital
Duplicator at an annual cost of $7,978.
***************************END OF
CONSENT CALENDAR***************************
10. PUBLIC HEARINGS
A.
Conditional Use
Permit C08-10
At a special meeting of October 27,
2008, the Planning Commission recommended the City Council deny Conditional Use
Permit C08-10, a request to allow an extension of operating hours to 7:00 a.m.
to 10:00 p.m. for both the restaurant “Twins Grill” and associated drive-thru
window, and to allow outdoor dining at 3997 Ball Road in the General Commercial
(C-G) Zoning District, APN 244-293-30. (Applicant: Twins Grill Arechega, Inc.)
Recommendation:
1. Conduct a public hearing; and,
2. Adopt Resolution No. 2008-42, entitled,
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA,
DENYING CONDITIONAL USE PERMIT C08-10, A REQUEST TO ALLOW AN EXTENSION OF
OPERATING HOURS TO 7:00 A.M. TO 10:00 P.M. FOR BOTH THE RESTAURANT ‘TWINS
GRILL’ AND ASSOCIATED DRIVE-THRU, AND TO ALLOW OUTDOOR DINING AT 3997 BALL ROAD
IN THE GENERAL COMMERCIAL (C-G) ZONING DISTRICT, APN 244-293-30 (APPLICANT:
TWINS GRILL ARECHEGA, INC.).”; or,
3. Alternatively, the City Council may
approve Conditional Use Permit C08-10 as requested by the applicant; or,
4.
Alternatively, the City Council
may consider approving the requested extension of operating hours for both the
restaurant and the drive-thru, and deny the request for outdoor dining; or,
5. Alternatively,
the City Council may consider approving the requested extension of the
operating of the restaurant’s dining room only, and deny both the request for
an extension of drive-thru operating hours and outside dining.
11. DISCUSSION
A. Consideration of City
Council Holiday Meeting Schedule and City Hall Holiday Schedule (Administration)
Due to the pending
holiday season, it is prudent to consider the City Council meeting schedule and
City Hall business hours. A related
issue is the closure of City Hall in
Recommendation:
1. Close
City Hall the holiday week of December 22, 2008, and January 2, 2009; and,
2. Cancel the January 5, 2009 City Council
meeting or maintain that meeting for a single agenda item to discuss budgetary
goals for the balance of the year and Council assignments; and,
3. Schedule a Special meeting on January 12,
2009, to discuss, at a Budget
Workshop, budget alternatives for the balance of the year; and,
4. Authorize staff to issue such advance
warrants as deemed necessary to conduct the City’s business.
This
agenda item seeks approval of a contract between the City of Los Alamitos and
Tyler Technologies, Inc. (In-code Product Division) for the purchase of an
integrated financial system (financial software and related computer hardware).
Recommendation:
1.
Authorize
the Mayor to execute
a contract between the City of Los Alamitos and Tyler Technologies, Inc.
(In-code Product Division) for the purchase of an integrated financial system;
and,
2.
Approve the total Integrated Financial
System Project costs as detailed in Attachment 1 to this report; and,
3.
Authorize the Assistant City Manager to approve a warrant in the amount of
$19,237.25 as detailed on page C of the contract “on signature of the
contract”.
C. Issuance of Cellular
Phones, Portable Computers, and Cal-Cards to City Council Members (Administration)
Mayor Grose is
requesting the City Council review the expenditure of City funds spent on
providing technology tools, cellular phones and portable computers, to the City
Council Members. As well, the Mayor is
requesting the City Council revisit the necessity of the issuance of
Cal-Cards/credit cards to individual City Council Members.
Recommendation:
1.
Discuss and decide on a policy for the
assignment and use of technology devices for City Council Members (cell phones,
portable computers, etc.); and,
2. Discuss and decide on the assignment of
Cal-Cards or any other type of credit cards for individual City Council Members.
Mayor Grose directed
staff to bring forward a discussion item regarding the incorporation of the
phrase “In God We Trust” on items identifying the City of Los Alamitos.
Recommendation: Action as City Council deems appropriate.
12. MAYOR AND COUNCIL INITIATED BUSINESS
Council
Announcements
At this time, Council Members may also
report on items not specifically described on the Agenda that are of interest
to the community, provided no action or discussion is taken except to provide
staff direction to report back or to place the item on a future Agenda.
A. Consideration of City
Council Assignments - Appointments/ Reappointments of City Councilmembers
as Representatives to other Agencies
(Administration)
This report provides relevant information for
the City Council’s annual appointments/reappointments of Council Members as
representatives to other Agencies.
Recommendation: Review the List of
Assignments, and provide direction as appropriate.
13. ITEMS FROM THE CITY MANAGER
14. ADJOURNMENT
The next meeting of the City Council
is scheduled for Monday, January 5, 2009, in the City Council Chambers.
I hereby certify, under penalty of perjury
under the laws of the State of
_________________________________
Susan C. Vanderpool, City Clerk